Fin-Com
Financial Assistance Request Procedure

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Fin-Com is a panel of students who represent the student body of Adrian College. Fin-Com is governed by the Student Government Association (SGA), chaired by the Executive Vice-President of SGA, and advised by Katie Watkins, Student Activities Coordinator. Fin-Com reviews and evaluates funding requests from all recognized campus organizations and then allocates an amount based on available funds and the request’s adherence to evaluation criteria. The board focuses on ensuring quality and diversity throughout the scheduled events on campus.

Financial Assistance Request Procedure
To receive a portion of the Student Activity Fee for an organization, the following must be completed:

Request Forms
1. Forms are available from the Student Government Association (Caine Student Center), Office of Student Activities (Caine Student Center) and Office of Student Affairs (Caine 223). Click here for a downloadable request form.
2. Forms are to be submitted to the Office of Student Activities (Katie Watkins, Student Activities Coordinator) in accordance with published deadlines.
3. Forms must be typed (or word-processed) and complete or they will not be evaluated.
4. If the proposed event is on campus, the organization is responsible for scheduling facilities through the Director of Conferences and Campus Programs (Valade Hall, x3156).
5. Completed forms will be processed for allocation or resubmission.

Evaluation Criteria
The organization must

• Be a registered student organization on campus.
• Demonstrate financial accountability.
• Show evidence of fund raising efforts, membership dues and/or gifts.

The activity must:

1. Be of value within the context of Adrian College in respect to diversity
2. Provide social, recreational or cultural enrichment for the entire campus community and/or
3. Provide developmental, educational or spiritual enrichment of the entire campus community and/or
4. Provide positive exposure and/or goodwill in the name of Adrian College on a national, state or regional basis.

The form must:
1. Be fully completed and typed/word-processed. Click here for a downloadable request form.
2. Have the endorsement of the organization advisor.

Submission Periods
Allocations will be considered in April for the following Fall Semester and then in November for the following Spring semester.

To Receive Disbursement
1. Funds will be accessed on a per-event basis. Funds are not automatically transferred to agency accounts.
2. After allocation, your organization may access the funds at any time during the semester.
3. Contact Katie Watkins, Student Activities Coordinator, at least two weeks in advance of a purchase or event. Timely communication will assist in filing proper paperwork and obtaining necessary signatures.
4. Maintain all receipts for accounting purposes.
5. Notify Katie Watkins, Student Activities Coordinator, when funds are not used. Unused monies will be reallocated.
6. All unused funds will return to the Fin-Com account for reallocation.

Financial Responsibilities
Any organization that financially obligates itself, whether through a member or officer, for services, merchandise or facilities (on or off campus) does so in the name of the organization and its members. Adrian College is not responsible in any way for debts incurred by an organization or its members.