Fin-Com
Financial Assistance Request Procedure
FinCom is a panel of students
who represent the student body of Adrian College.
FinCom is governed by the Student Government
Association (SGA), chaired by the Executive
Vice-President of SGA, and advised by Todd Conley, Student Activities Coordinator. FinCom
reviews and evaluates funding requests from
all recognized campus organizations and then
allocates an amount based on available funds
and the request’s adherence to evaluation
criteria. The board focuses on ensuring quality
and diversity throughout the scheduled events
on campus.
Financial Assistance Request
Procedure
To receive a portion of the Student Activity
Fee for an organization, the following must
be completed:
Request Forms
1. Forms are available online.
Click
here for a downloadable request form.
2. Forms are to be submitted to the Office of
Student Activities (235 Caine) in accordance
with published deadlines.
3. Forms must be typed (or word-processed) and
complete or they will not be evaluated.
4. If the proposed event is on campus, the organization
is responsible for scheduling facilities through
the Director of Conferences and Campus Programs
(Valade Hall, x3156).
5. Completed forms will be processed for allocation
or resubmission.
Evaluation Criteria
The organization must:
• Be a registered student organization
on campus.
• Demonstrate financial accountability.
• Show evidence of fund raising efforts,
membership dues and/or gifts.
The activity must:
1. Be of value within the context of Adrian
College in respect to diversity
2. Provide social, recreational or cultural
enrichment for the entire campus community and/or
3. Provide developmental, educational or spiritual
enrichment of the entire campus community and/or
4. Provide positive exposure and/or goodwill
in the name of Adrian College on a national,
state or regional basis.
The form must:
1. Be fully completed and typed/word-processed.
Click
here for a downloadable request form.
2. Have the endorsement of the organization
advisor.
Submission Periods
Allocations will be considered in April for
the following Fall Semester and then in November
for the following Spring semester.
1. All applications for Fall 2012 funding are due to the Office of Student Activities no later than 5:00 p.m. on Friday, April 13, 2012.
2. The FinCom meeting dates are Wednesday, April 18 and Thursday, April 19 4-7pm. PLEASE SIGNUP FOR A TIME TO PRESENT when you turn in the application.
To Receive Disbursement
1. Funds will be accessed
on a per-event basis. Funds are not automatically
transferred to agency accounts.
2. After allocation, your organization may access
the funds at any time during the semester.
3. Contact Student Activities, at least two
weeks in advance of an event. Timely communication
will assist in filing proper paperwork and obtaining
necessary signatures.
4. Maintain all receipts for accounting purposes.
5. Notify Student Activities when funds are
not used. Unused monies will be reallocated.
6. All unused funds will return to the FinCom
account for reallocation.
Financial Responsibilities
Any organization that financially obligates
itself, whether through a member or officer,
for services, merchandise or facilities (on
or off campus) does so in the name of the organization
and its members. Adrian College is not responsible
in any way for debts incurred by an organization
or its members.
