Upperclassman Housing

These policies are subject to change. Please check with the Residence Life Office for current policy wording. This page was last updated on May 30, 2007

Air Conditioners
Window air conditioners are prohibited in student rooms. The Residence Life Office will consider exceptions to this policy upon review of medical documentation. For more information contact the Residence Life Office, 113 Administration Building.

Addresses
The Residence Life Office is the official depository for student address information. The College requires students to promptly report any change of address and expects that students will check their mail on a regular, frequent basis. Obtain, complete and return a Change of Address Form at the Residence Life Office, 113 Administration Building.

Alcohol (full text of Alcohol Policy)
As dictated by Michigan State law, students under the age of 21 are not permitted to possess or consume alcohol at any time. Persons 21 or older are permitted to possess and consume alcohol only within the privacy of his/her student room, and only when all present in the room are of age.

A number of students will choose to live in Cargo Hall and Davis Hall, substance-free environments. Alcohol, no matter what the age of the person possessing it, may not be present in or consumed in Cargo Hall and Davis Hall.

Alcohol consumption and open containers are never permitted in residence hall common areas, including hallways, basement areas, restrooms, lounges and lobbies. This applies to Greek houses as well except as permitted under the Alcohol and Risk Management Policy for Social Events.

Bicycles, In-line Skating, Mopeds, Motorcycles
Students may keep a bicycle either in their student room or in a designated area in the basement of each residence hall or Greek house at their own risk. Bicycle parking and storage are not permitted in hallways, lobbies, lounges, sun porches, pressing rooms, study rooms, restrooms or building entranceways. Riding bicycles and in-line skating "rollerblading" inside buildings is prohibited. Mopeds and motorcycles are not permitted inside residence halls or Greek houses at any time.

Cable Television Service
Cable television can be installed in any student room. "Tapping" into existing lines is not permitted and is a federal offense. Violators may also be subject to disciplinary action through the College Student Code of Conduct.

Cancellation Policy
Refunds for students who withdraw from Adrian College during a semester will be based on the Financial Aid Refund Policy.  Students who move off campus after the 1st week of classes will not receive a refund of their housing and board payments. Students not returning to campus housing after the fall semester must remove all possessions from their rooms and officially check out before the end of the fall semester in order to avoid paying spring semester housing charges. Resident students who are suspended for disciplinary reasons will receive no special refund consideration.

Candles, Incense and Open Flame
Due to fire safety, residents are not permitted to burn candles, incense, potpourri or tart burners (with either flame or electic outlet) or create any "open flame" situation at any time. Fireplaces in residence halls and Greek houses may not be used. Only candles without burnt wicks are allowed. Students with burnt candles or who are burning candles may loose the priviledge of possessing candles on campus.

Check In/Check Out
Upon moving into a room, the resident must contact a Residence Life staff member to secure keys and sign a room condition form. When the resident is ready to vacate the room, he/she is responsible for scheduling a checkout appointment with a RA or GA. The student is expected to remove all personal items, return all stored College furniture and clean appropriately before checking out. The staff member will check the condition of the room, have the resident sign the room condition form and collect all keys. Students who do not follow this procedure are subject to a minimum fine of $25.

Computer and Internet Use
Students may use their personal computers in their room to connect to the Adrian College computer network. Students must have an Ethernet card or have Ethernet built into their computers in order to connect. There is one Ethernet outlet in each room. The College Book Store has both Ethernet cards and switches available for purchase. Use of routers is not permitted. Students are expected to abide by all federal, state and local laws regarding internet use and the Adrian College Computer Use Agreement.

Cooking In Student Rooms
Due to fire safety, cooking in student rooms is not permitted. Kitchen facilities are provided in each residence hall. The residence hall kitchens are not intended to be used for preparing regular meals on a daily basis. These facilities are to be used for special occasions and snacks and not as a regular substitute for the College dining service. For a list of approved electrical appliances allowed in the residence halls, please refer to the Electrical Appliances section.

Consolidation of Vacancies
When a vacancy occurs in a student room, the remaining resident has the option to:

The Residence Life Office reserves the right to assign a student to any available space. Any student remaining in a double room without a roommate will be billed for a single room.

Damages and Room Modification
Residents are liable for damages to their residence hall or Greek house resulting from vandalism or abuse. Residents will be billed for all damages to their student room and may be billed for damages in hall/corridor common areas and/or additional custodial services. The College reserves the right to charge all building, floor or corridor residents for common area damages when the responsible person(s) is not identified. Damage charge appeals must be in writing within thirty days of billing date.

Residents are not permitted to modify a student room except as permitted by the loft policy and room painting policy. Writing or drawing on the interior/exterior of a student room door is also prohibited.

Room decorations are encouraged as long as they do not create health or fire hazards or cause damage to the room or furnishings. When decorating, the use of nails, screws or tacks in walls, doors, furniture, or fixtures is prohibited. Use of carpet or duct tape may cause damage to floors or walls. Fire regulations prohibit the use of live trees (including Christmas trees), branches, etc. Only decorations that are "UL" approved may be used. Artificial trees may be used that do not exceed 3 feet in height. Also decorations must not include items that are typically stolen property i.e., road signs (city, state, federal), road cones/barricades, campus property, etc.

Drug Use
The use and/or possession of illegal/controlled drugs is prohibited at Adrian College, including all campus housing. All students are to observe all local, state and federal laws.

Electrical Appliances
All electrical appliances in College housing must be UL APPROVED and may not have an exposed heating unit (e.g., hot plate, portable heater, toasters, toaster ovens, George Foreman type grills, etc.) In addition, due to the extreme risk of fire, halogen lamps are not permitted in campus housing. When additional electrical outlets are needed in a student room, FUSED POWER STRIPS MUST BE USED INSTEAD OF STANDARD ELECTRICAL EXTENSION CORDS.
Following is a list of appliances which may be used in a student room: blenders, clocks, coffee pots , fans, hair dryers, curling irons, hair curlers, hot pots, irons, popcorn poppers, radios, compact microwave ovens 800 watts or less, compact portable refrigerators under 4.0 cubic feet*, sewing machines, shavers, stereo equipment, televisions, computers. *The Purchasing Department rents refrigerators to students who do not wish to buy their own.

Firearms, Weapons, Inflammable Liquids and Fireworks
Possession, keeping and/or use of firearms, weapons, fireworks, ammunition, flammable or incendiary devices is prohibited on all Adrian College properties (including all campus facilities, athletic facilities and parking lots) and at all Adrian College events, regardless of location. This includes martial arts weapons and any device that may be used to propel a projectile such as BB guns.

Fire Drills and Safety Equipment
Fire drills are scheduled on a regular basis. When a fire alarm sounds, all residents must vacate the building and follow staff instructions. Failure to do so may result in disciplinary action. Tampering with a safety system such as a fire extinguisher, fire alarm or smoke detector may result in suspension from campus housing as well as a substantial monetary fine and possible criminal prosecution. Fire retention doors are to remain closed.

Furniture Removal and Storage
A very limited amount of storage space is provided in each hall for students to store college-provided student bed frames and mattresses that are not needed during the academic year. All desks, dressers, and chairs must remain in the resident's room; these items cannot be stored and may not be left in common areas, hallways, or any space outside of the room. Residents are responsible for placing all bedding items in storage and retrieving them at the end of the academic year during posted storage hours. Beds may not be removed from the assigned room except to be placed in storage. Any resident placing items in storage will be required to fill out a storage form. College furniture may not be removed at anytime away from campus housing. If the room does not have a complete set of furnishings at checkout, the student will be held financially responsible for the cost of replacement. Residents are not permitted to remove common area furniture from its assigned place at any time. No storage is offered over the summer. Students may not use College bunk beds to create a loft. This will damage the beds and is a safety concern.

Gambling
Adrian College prohibits any student organization from conducting raffles or other gambling activities on campus or at college sponsored events. Information regarding Michigan law concerning gambling is available in the Office of Student Activities.

Guests
Guests visiting in residence halls or Greek houses are required to observe all College and Residence Life policies. The resident who is entertaining the guest is responsible for informing the guest of all policies. The resident is also responsible for the guest’s behavior and safety and should escort the guest at all times. Overnight guests are expected to register with the Area Coordinator, Resident Director or Greek Assistant. Students with guests are expected to respect their roommate's right to use their room. Students who need to reserve a room for overnight guests must contact the Conference Office (x4381) at least two days prior to date of visit.No guest may stay more than three nights in Adrian College housing. Cohabitation is not permitted in College housing.

Incident Report
Any time a Residence Life staff member observes an infraction of Residence Life policies or the Student Code of Conduct, an incident report will be filed. The incident report is a description of the event and its details. Determination of responsibility occurs at a judicial hearing or meeting with a college administrator. See Adrian College Student Code of Conduct for more information.

Keys
Each resident is issued one room key and one outdoor key. These keys must be returned upon check out. Duplicating any key (either indoor or outdoor) or loaning your key(s) to anyone else is strictly prohibited. In the event that either key is lost, the resident should report the loss as soon as possible to the Resident Director or Greek Assistant. The resident will be billed for the cost of changing the lock and creating new keys. No student may add additional locks or mechanisms to bar entry into or out of rooms.

If a resident is locked out, he/she may contact any Residence Life staff member in the building to get his/her door opened. A fee may be charged.

Loading/Unloading Policy
All loading and unloading shall be done from the curb area of the streets and parking lots. Students and/or parents are not allowed to drive on sidewalks or grass areas. The Department of Campus Safety enforces this policy with citations of a $50 minimum fine.

Lofts
For your convenience, Residence Life has partnered with Campus Lofts to rent lofts to students. Lofts are rented either as single lofts for one student or L-lofts for two students. Lofts will be delivered to campus at move-in and picked up in April by Campus Lofts so there is no need to store them at home during the summer. Adrian College's standard twin size mattresses fit on these lofts. Campus Lofts also sells futons, futon covers & pillows, and area rugs to add additional personality to a students' room. Orders can be placed online at www.campusloftsinc.com (Code: ADCO). Students may construct their own lofts--see below for loft construction policy.

Loft Construction Policy

Mail
Campus and U.S. mail is distributed Monday through Saturday in the Caine Student Center during the academic year. Campus mail is intended for official College business not personal mail. Outgoing mail may be posted in mailboxes on Michigan or Madison Avenues. Mail to on campus studens should be addressed as follows:

Student Name
________ Caine Student Center
1325 Williams St
Adrian MI 49221-2563

Noise
Quiet hours are in effect from 11 p.m. to 10 a.m. Sunday through Thursday in campus housing. On Fridays and Saturdays, quiet hours are in effect from midnight to 10 a.m. in all buildings. When quiet hours are in effect, there should be no loud noise (unable to be heard one door down) in student rooms or building common areas. Quiet hours may be extended if the majority of residents in a hall so desire.
Courtesy hours are in effect 24 hours a day in all residence halls and Greek houses. Each resident must be conscious of his/her level of noise in order to guarantee every student's right to study, sleep and live in an environment conducive to academic pursuits. Any resident or Adrian College community member may request that any other resident or group of residents cease any activity that is interfering with their ability to study, rest or quietly enjoy the community. Music, musical instruments, television, loud talking, sports equipment, or events that can be heard in another resident's room can be considered too loud regardless of the time of day. Playing stereos outside windows or in common areas is prohibited at all times.

Off-Campus Living
Adrian College policy requires all students to live on campus unless they:

1. commute 45 miles or closer to Adrian College from the home of a parent or adult relative (parent or legal guardian must verify this by letter to the Residence Life Office),
2. are married,
3. are registered for less than 12 hours now and after drop/add week,
4. are a 5th year senior.

Registered students who do not qualify for the above exceptions will be billed for a double room and a 15-meal board plan. Eligible students who move off campus after the first week of classes will not receive a refund of their housing or board payment.

On-Campus Living
Students living on campus are required to register for and maintain 12 or more credit hours. A student dropping below 12 hours must contact the Residence Life Office for special permission to remain in campus housing.

Pets
Due to health standards, fish in an aquarium are the only pets permitted in student campus housing.

Posters, Fliers, Advertising
All posters, fliers and advertising must be approved. Requests for approval are made to the Director of Student Activities.  Nothing may be posted on exit doors or windows. Refer to the posting policy for complete information on guidelines and approval procedures.

Roofs and Ledges
At no time are residents permitted on roofs or ledges of residence halls or Greek houses.

Room Changes
A resident wishing to change rooms should first contact the Residence Life Office to check on space availability and secure approval. Room changes are not allowed during the first two weeks of each semester.If approval is granted, a check out time will be established. The Residence Life Office reserves the right to deny a room change request. Moves may only take place after the 2nd week of each semester and before housing sign-up begins for the following semester. Students must live in the room that they are assigned.

Room Inspection

The College reserves the right to enter a students room in the following instances:

1. in an emergency situation such as a fire or when there is reason to believe that an occupant may be endangered;

2. when there is reason to believe that a college policy is being violated;

3. for occupant-requested maintenance;

4. for emergency maintainence such as heating, plumbing or door lock repair;

5. when other community members' rights are being violated and entry cannot be gained by normal means; or

6. when the halls/houses close for breaks.

The Residence Life Staff may enter a room any time it is deemed necessary to the operation of the residence hall/Greek house or to the safety of the residents. The College may assume possession of a student's room at any time for violations of College regulations or for health, safety or financial reasons.

Room Search
When a Residence Life/Greek Life or Campus Safety staff member enters a student room for the reasons noted above, the staff member is authorized to conduct a visual search of the room but may not open drawers, refrigerators, etc. without the resident's permission. The staff member may request a student to open these items. In rare circumstances, College staff members may be authorized to conduct an administrative search of a student's room and all items in the room. Administrative searches are those conducted with justifiable cause that a College rule, or regulation has been violated and that evidence of the violation will be found. Examples of items or circumstances prompting an administrative search include weapons, stolen property, illicit drugs/paraphernalia, or imminent harm (including self-harm) to a student. Authorization is given in writing by the Vice President and Dean for Student Affairs (or designee). In extreme emergencies a verbal authorization may be given. Authorizations, which are in the form of an Administrative Search authorization, shall include the time, date, place, purpose, and scope of the search. The student should be present, if possible, and may have a witness present at the time of the search; however, College officials may conduct an administrative search in the student's absence and without the student's consent. Authorized searches will be conducted by at least two staff members, at least one of whom will be a member of the College's professional administrative staff. At the conclusion of the search the student will be notified in writing by the person authorized to conduct the search of what was found, and the names and titles of all persons conducting the search. Administrative searches will not be conducted under the direction of police or on their behalf.

Room Occupancy
Due to building code requirements, only one person may reside in a small single room, and only two persons may reside in a standard double room. The use of one room as a "sleeper" and one as a "living room" is prohibited. The placement of more College owned beds than designed for the room is a violation of the room occupancy policy.

Security
All residence hall entrance doors are kept locked 24 hours a day. Student room doors should be kept locked at any time the room is left unoccupied. In the event of a theft, the Campus Safety Department and a Residence Life staff member should be notified. Students are encouraged to secure insurance for personal belongings, as this is not provided by the College. The College accepts no responsibility for theft or damage to the personal property of a student except where theft or damage is caused by the College's negligence in maintaining the property. Students may not prop the exterior doors to or any fire doors within a student building at any time.

Smoking/Chewing of Tobacco
Smoking and chewing of tobacco are not permitted in on-campus facilities including student rooms. [For the complete on-campus tobacco policy, click on the heading of this section.]

Soliciting/Selling
Unauthorized soliciting and selling is prohibited at all times in all residence halls and Greek houses. Only recognized student organizations may secure approval to sell goods in campus housing. Students should report unauthorized vendors to Campus Safety. The College does not allow students to operate a business or sell products or services for personal profit from housing facilities.

Sports
The playing of any type of outdoor/recreational sport in campus housing is prohibited.

Student Code of Conduct / Student Handbook
In addition to Residence Life policies, all students are responsible for knowing and abiding by the Student Code of Conduct and all policies in the Student Handbook. Ignorance of these policies may not be used as a defense for noncompliance with College policies.

Telephone
Each room is equipped with a private telephone line and individual voice mail services. Students are expected to set up and use assigned voice mailboxes as this is the number published in the student directory made available to faculty, staff and other students. Students must provide their own phone. Local service is available at no cost to students. Dial 7-6 (from student rooms) for local access. Long distance service is provided by Resicom. For more information visit their website at www.resi.com or call (800) 853-1030.

Trash
All trash must be placed in appropriate receptacles which are located in the basement of each residence hall and designated areas of Greek houses. Student room trash should not be placed in restroom or common area trash containers and students may not leave trash in the hallways. Trash removed by custodial staff will incur a minimum $25 fee.

Vacation Periods
All residence halls and Greek houses with the exception of Deans and Jarvis Halls are closed over Thanksgiving break, semester break and spring break. Limited housing may be provided over these breaks on a first-come, first-served basis, for a charge of $10 per night if space is available.

Vandalism Policy
In order to promote a more positive living environment, vandalism is not tolerated. Vandalism is defined as any willful and/or malicious action, which results in damage to property. Accidental damages not reported are also considered acts of vandalism.

Each resident has the responsibility for his/her room as well as all common areas within the living unit where he/she resides. Students who are found responsible for committing acts of vandalism may be charged with resitution and may be assigned further educational or other sanctions. Residents who observe an act of vandalism and fail to report it may be held responsible. Unclaimed damages may be charged collectively to residents of the living unit where the act of vandalism occurred. It is the hope of the College that each student will actively participate in preserving and improving the quality of the residence hall or house environment.

Visitation
Residence halls and Greek houses have 24-hour visitation. Each residence hall or housing unit may choose to restrict visitation hours within these guidelines. The resident should escort the guest at all times. Residents or guests may not enter the bathrooms of the opposite sex. Cohabitation is not permitted.

Child Visitation: No Children under eight years of age are permitted to stay overnight in the residence halls or Greek houses. Visitation hours for children under eight years of age are 8:00 a.m. - 8:00 p.m. A parent, guardian, or resident must accompany all children at all times. Note: Exceptions are made for Sibs 'n' Kids Weekend.

Waterbeds
Waterbeds are not permitted.

Weight Lifting Equipment
Weight lifting equipment is not permitted. The Merillat Center has a full weight room for use by students.

Window Screens
Due to health, safety and maintenance reasons, screens are to be left in windows at all times. At no time shall any article be thrown or dropped from windows or roofs, nor may they be thrown at people or buildings. Please close your windows when you leave for extended periods of time and before you leave for breaks.