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Registrar
The
Office of
the Registrar (link to office page), located in
the Administration Building, sends schedules, grades
and transcripts.
Academic Petition
Students may petition for exceptions
to academic policies if they believe they have a special
or unusual circumstance. Students may request the petition
form from the Registrar’s Office. The completed
form must include an explanation of the reason for requesting
the exception, and the advisor’s signature. The
petition will then be reviewed by the Academic Status
Review Committee, which will inform the student of the
action taken in a memorandum from the Registrar.
Academic Status Policy
The
Registrar reviews the academic records of all students
at the conclusion of each grading period. Students whose
grade points fall below a 2.0 or whose number of hours
earned indicate unsatisfactory progress are subject
to special review by the Registrar and the Academic
Status Review Committee.
Students
may be placed on academic warning, probation or suspension.
ACADEMIC WARNING is a notice to the student of substandard
performance and carries no sanction. ACADEMIC PROBATION
is a formal notice indicating academic improvement must
occur in the next semester at the level indicated or
the student will be suspended from Adrian College. Academic
probation disqualifies a student from participating
in any Adrian College program or activity that specifically
requires the student to be in good enrollment standing.
SUSPENSION is a notice of immediate severance from the
College. Students on suspension may not enroll during
the subsequent semester, but may petition for readmission
in the following semester. Appropriate notices which
indicate such academic status will be issued by the
Vice President and Dean for Academic Affairs.
Part-Time
Students
For
part-time students, the number of Full-Time Equated
Semesters (FTES) is determined by taking the sum of
all hours attempted at the end of the Add/Drop period
for each semester and dividing by 14. Part-time students
are expected to satisfy the grade point average standard
based on the number of semesters enrolled and the hours
earned standard, using FTES to determine academic progress.
Part-time students with less than one FTES are expected
to complete 50% of the hours attempted.
Transfer
Students
Transfer
students will have their transfer hours divided by 12
to determine the number of semesters enrolled for both
standards stated above.
Policy
Concerning Co-Curricular Participation During Suspension
The
suspension of a student for academic or disciplinary
purposes requires that he/she assume an "out-of-residence"
role during the entire period of the suspension. For
purposes of participation, "out-of-residence"
is interpreted to mean that during the suspension period
a student cannot (1) actively participate in, (2) represent,
supervise, be employed in or be otherwise directly involved,
other than as a spectator, with any Adrian College program
or activity. Suspension is viewed as a period of separation
from the campus. Visitation to the campus should be
at the invitation of an official of the College only.
Changes
in Class Schedules
The
first four days of each semester is the "Add/Drop"
period. No courses may be added after that period. The
"Withdrawal" ("W") period extends
until seven class days after mid-semester grades are
distributed. All schedule changes are processed by the
Registrar’s Office, only with an "add/drop
withdraw" form signed by the advisor and the faculty
member for added or withdrawal courses. The completed
form with the required signatures is returned to the
Office of the Registrar for processing. If the academic
advisor or faculty member is not available, contact
the department chair or Registrar.
Guest
Student Policy
Students
who wish to attend another college while continuing
enrollment at Adrian must receive guest student approval
from the Registrar before
taking the course.
Enrollment
Verification
Verification
of enrollment or grade verification for financial aid
purposes, Social Security benefits, loan deferments,
good student insurance discounts or other reasons, may
be obtained from the Registrar’s Office. A form
specifying the exact information to be released, must
be submitted to the Registrar.
Grade
Changes
Grades
can only be changed within the first
30 days of the next semester. Most instructors
distribute specific information regarding their grading
procedures. Students are encouraged to approach any
instructor for clarification of his/her grading procedure
and for periodic updating of their own academic progress
in the course. Letter grades are assigned at mid-term
and the end of the semester. If a student feels that
he/she has not received the proper grade, he/she should
first discuss the grade with the faculty member. If
there is no satisfaction, then the student may speak
with the department chairperson or with the Vice President
and Dean for Academic Affairs. Every student should
know that the assignment of grades is the sole responsibility
and prerogative of the instructor and will not be changed
by chairpersons, Deans, the Registrar or the Academic
Status Review Committee.
Grades
The
Office of the Registrar processes the grades instructors
file each mid-semester and final grading period. Mid-semester
grades are sent to the campus address except in the
fall semester of the freshman year, they are sent to
advisors. Final grades are mailed to home addresses.
Dealing
with Problems
- Wrong
grade – students should contact the instructor
and request a review of the record.
- When
a "W" does not appear for a dropped course
- students should contact the Registrar’s Office.
- When
an added course does not appear on the grade report
– students should contact the Registrar’s
Office.
- When
there is an error in the grade point average or
credit hours – students should contact the
Registrar.
Registering
for Classes
Prior
to each semester currently enrolled students meet with
their advisors to prepare their class schedules. During
the advising period or orientation, students pre-register
online and then meet with their advisor to complete
registration.
After
completing the registration form with the advisor the
student must bring it to the Office of the Registrar
for processing. After schedules are processed, students
will receive a class schedule.
Registration
Preparation Dates
For
Fall Semester, 2005
Advising
Monday – Friday, Oct. 31 - Nov 4
Monday – Friday, November 7-11
For
Spring Semester, 2006
Advising
Monday – Friday, March 27-31
Monday – Thursday, April 3-7
Note: The exact date depends on the
number of credit hours completed.
Transcripts
Students
may request a transcript in person by going to the Office
of the Registrar. There is a $2.00 charge for each transcript
requested. Transcripts will not be released for students
who have not met all of their financial obligations
to the College.
Transcripts
may also be ordered through the mail. Requests must
include full name (previous name if appropriate), legal
signature, Social Security number or date of birth,
last semester of enrollment and the address where the
transcript is to be sent. Telephone or email transcript
requests will not be accepted.
Withdrawal
Procedures
Students,
who are unable to continue in school, must officially
withdraw from the College. All withdrawals must be completed
two weeks before the first day of final exams by following
the procedure outlined below:
- A
withdrawing student must make an appointment with
the Director of Counseling at the Goldsmith Center
for an exit interview. If the director is unavailable,
an appointment with another member of the Student
Affairs staff will be arranged.
- At
the time of the exit interview, the student will be
given a preliminary withdrawal form. The Admissions
Office, Financial Aid Office, Registrar’s Office,
Business Office and Student Affairs Office must sign
this form.
- The
student returns the form to the Director of Counseling.
- The
Director of Counseling will send an official notice
to all other appropriate areas with written notification
verifying the official date of withdrawal of the student.
The
student will not be presumed to have officially withdrawn
from the College until each of the above steps has been
completed. Failure to complete the above outlined procedure
will result in the recording of an "F" for
all classes on the students permanent record card.
Privacy
of Student Records
In
accordance with the Family Educational Rights and Privacy
Act of 1974, as amended, Adrian College has established
policies and procedures to protect the privacy of student
records. This policy appears below. Included in this
policy are the categories of information designated
as "public information." Students have the
right to withhold directory information from the public.
They may do this by notifying the Residence Life Office
in writing as described in the policy.
THE
FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
Notification
of Student Rights Under FERPA
The
Family Educational Rights and Privacy Act (FERPA) affords
students certain rights with respect to their education
records. They are:
1.
The right to inspect and review
the student’s education records within 45 days
of the date the College receives a request for access.
Students
should submit to the registrar, dean, head of the
academic department or other appropriate official,
written requests that identify the record(s) they
wish to inspect. The College official will make arrangements
for access and notify the student of the time and
place where the records may be inspected. If the records
are not maintained by the College official to whom
the request was submitted, that official shall advise
the student of the correct official to whom the request
should be addressed.
2.
The right to request the amendment
of the student’s education records that the student
believes are inaccurate or misleading.
Students
may ask the College to amend a record that they believe
is inaccurate or misleading. They should write the
College official responsible for the record, clearly
identify the part of the record they want changed,
and specify why it is inaccurate or misleading.
If
the College decides not to amend the record as requested
by the student, the College will notify the student
of the decision and advise the student of his or her
right to a hearing regarding the request for amendment.
Additional information regarding the hearing procedures
will be provided to the student when notified of the
right to a hearing.
3.
The right to consent to disclosures
of personally identifiable information contained in
the student’s education records, except to the
extent that FERPA authorizes disclosure without consent.
One
exception which permits disclosure without consent
is disclosure to school officials with legitimate
educational interests. A school official is a person
employed by the College in an administrative, supervisory,
academic or research, or support staff position (including
law enforcement unit personnel and health staff);
a person or company with whom the College has contracted
(such as an attorney auditor or collection agent);
a person serving on the Board of Trustees; or a student
serving on an official committee, such as a disciplinary
or grievance committee, or assisting another school
official in performing his or her tasks.
A
school official has a legitimate educational interest
if the official needs to review an education record
in order to fulfill his or her professional responsibility.
In
its discretion the College may provide directory information
without notice or prior consent. Directory information
includes the following: student name, address, telephone
number, date and place of birth, major field of study,
dates of attendance, degrees and awards received,
participation in officially recognized activities
and sports, weight and height of members of athletic
teams, and the most recent previous educational agency
or institution attended by the student. Students may
withhold directory information by notifying the Residence
Life Office in writing within two weeks after the
first day of class each semester.
Requests
for non-disclosure will be honored by the College
for only one academic year; therefore, authorization
to withhold directory information must be filed annually
in the Residence Life Office.
4.
The right to file a complaint
with the U.S. Department of Education concerning alleged
failures by the College to comply with the requirements
of FERPA. The name and address of the Office that
administers FERPA is:
Family
Policy Compliance Office, U.S. Department of Education,
400 Maryland Avenue, SW., Washington, DC, 20202-4605
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